Admin Controller-Best Admin Jobs UAE 2025
Admin / Document Controller – Property Sector
Location: Dubai, UAE
Contract Type: Permanent / Full-time
Industry: Property Development & Consultancy
Job Reference: JN-102025-6851349
Consultant Contact: Diksha Sood
Image: Document control workspace — professional, organized, and detail-focused.
About the Company-Best Admin Jobs UAE 2025
Become part of a successful property development and consultancy company with a well-respected reputation for disciplined project management, innovation, and quality service in Dubai and the Middle East. With a mid-sized, responsive team, the firm balances efficiency and professionalism and provides an energetic platform for ambitious professionals seeking to progress their administrative careers.
The firm works with high-profile infrastructure and property projects, and the integrity of documentation, coordination of workflows, and management of records play a pivotal role in operations. As an Admin/Document Controller, you will be at the forefront of ensuring operational excellence.
Job Summary
The Admin / Document Controller will oversee the entire lifecycle of project documents — from the creation and tracking to secure storage and retrieval. Aside from that, the position assists in wider administrative requirements, serving as the backbone to a team of consultants, engineers, and project managers.
This is a high-impact position well suited to an individual with a sharp eye for detail, excellent organization ability, and knowledge of industry-acceptable document control procedure.
Key Responsibilities-Best Admin Jobs UAE 2025
The following is a table summarizing your main duties followed by a detailed description of expectations.
| Functional Area | Key Duties |
| Document Control | Track, record, distribute, archive, and retrieve project documents |
| Filing System Management | Maintain both digital and physical filing systems with indexing |
| Communication & Coordination | Liaise with stakeholders for document distribution and workflow support |
| Admin & Support Tasks | Handle calendars, schedule meetings, manage correspondence |
| Compliance & Standards | Ensure documents meet internal and external regulatory standards |
| Reporting & Templates | Assist in report generation and manage document templates |
| Meeting Support | Prepare minutes, organize agendas, track actions |
Detailed Role Breakdown
- Document Management & Control
Keep precise records of project documentation — architectural drawings, contracts, approvals, reports
Utilize document control software (such as Aconex, Procore, SharePoint) for version control and filing
Share documents with stakeholders, including logs and permissions
Track each document through its lifecycle to provide correct tracking from creation to archive
- Organized Filing Systems
Implement a rational indexing scheme for easy retrieval of documents
Don’t fail to make sure digital folders reflect the organization of physical files
Archive finished project documents according to company retention policies
Backup important documents regularly to safe servers or cloud storage
- Administrative Support
Offer general admin support: call handling, meeting booking, office organization
Assist the team with letters, internal memorandums, and email reminders
Coordinate appointments and help create workflows for team effectiveness
- Compliance & Quality Assurance
Guarantee that all documentation is according to company branding, statutory laws, and project requirements
Monitor document updates, approvals, and deadlines
Conduct quality control audits on documents to correct mistakes or inconsistencies prior to final submission
- Templates & Reporting
Keep and revise report templates, letters, RFI responses, and checklists
Help prepare monthly and project reports to internal and external stakeholders
Ideal Candidate Profile-Best Admin Jobs UAE 2025
We are seeking an experienced administrative support or document control individual, preferably in the engineering or real estate industry.
| Requirement | Details |
| Experience | 3–5 years in an admin or document control role (property/engineering preferred) |
| Software Proficiency | Microsoft Office (Word, Excel, Outlook), document control software (e.g. Aconex) |
| Language | Fluent in English; Arabic is a plus |
| Communication | Excellent verbal and written communication skills |
| Attention to Detail | High level of accuracy, even under time pressure |
| Knowledge | Familiarity with ISO document control standards and industry best practices |
✅ Minimum Requirements:
Requirement Details:
- Experience 3–5 years in an admin or document control position (property/engineering preferred)
- Software Proficiency Microsoft Office (Word, Excel, Outlook), document control software (e.g. Aconex)
- Language Fluent English; Arabic as a bonus
- Communication Outstanding written and verbal communication
- Attention to Detail High degree of accuracy, even in pressured timeframes
- Knowledge Familiarity with ISO document control standards and industry best practices
Key Success Attributes
Excellent time management skills and capacity to manage multiple requests
Organized and systematic approach to maintaining records
Flexible and willing to adapt to evolving project requirements
Discretion in handling confidential information
Confidence to communicate with outside consultants, clients, and internal stakeholders
What’s on Offer-Best Admin Jobs UAE 2025
Come and join a respected firm that cares for its people and recognizes initiative and reliability. You’ll get:
✅ Extensive medical insurance cover
✈️ Return airfare allowance annually to your country of origin
-Organized workplace with written SOPs and assistance tools
-Potential to be involved in high-profile projects in Dubai’s high-stakes property market
-Well-defined career progression route for those displaying commitment and initiative
-This is the perfect role for an individual seeking to develop long-term security within the UAE’s property and consultancy industry.
| Category | Details |
| Job Title | Admin / Document Controller |
| Location | Dubai, UAE |
| Industry | Property Development / Project Consultancy |
| Contract Type | Permanent, Full-Time |
| Department | Operations / Administration |
| Reporting To | Office Manager / Project Director |
| Salary | Competitive (based on experience) |
| Benefits | Medical insurance, flight allowance |
| Career Path | Senior Document Controller, Admin Supervisor |
| Experience Required | 3–5 years (UAE or GCC preferred) |
| Tools Used | MS Office, Aconex/SharePoint (or similar) |
How to Apply
If you’re a highly organized, detail-driven person with experience in documentation and administration — and you’d like a role that provides structure, development, and diversity — we invite you to apply.
Please include:
Your updated CV
A brief description of your applicable experience
Notice period and current location
Consultant Contact:
Diksha Sood
Quote Job Ref: JN-102025-6851349
Location: Dubai, UA
